Edmonton counselling services

Part-Time Office Administrative Assistant

Job Title: Part-Time Office Administrative Assistant – Contract Position

Location: 2921 66th Street NW, T6K 4C1, Edmonton, Alberta, Canada.

Job Type: Part-Time Contract Position – Onsite

About Us:

Edmonton Counselling Services offers therapy services for a wide range of mental health concerns, including: – PTSD (using Eye Movement Desensitization Reprocessing Therapy or Prolonged Exposure) – Addiction- Depression – Anxiety – Obsessive Compulsive Disorder – Panic Attacks – Sleep issues – Psychological and cognitive assessment for children, adults, and seniors.

Job Description:

We are seeking a highly organized and detail-oriented Part-Time Office Administrative Assistant with experience in insurance billing to join our growing team. As an administrative assistant, you will play a crucial role in ensuring the smooth day-to-day operations of our office. Your primary responsibilities will revolve around administrative tasks and supporting our team in providing excellent service to our clients. Experience with billing insurance companies is a significant asset, but on the job training can be provided.


  • Handle incoming calls, appointment bookings, emails, and inquiries, providing professional and courteous assistance.
  • Process insurance billing and claims accurately and efficiently.
  • Schedule appointments and maintain calendars for staff members.
  • Assist with preparing and organizing documents, presentations, and reports.
  • Assist with general office tasks, including data entry, filing, and managing paperwork.
  • Maintain and update client records in compliance with company policies.
  • Collaborate with team members to ensure seamless workflow and efficient communication.


  • Proven experience as an Office Administrative Assistant with a focus on insurance billing.
  • Strong knowledge of insurance billing procedures and claim submission.
  • Proficiency in using office software, including MS Office (Word, Excel).
  • Excellent organizational and time management skills to handle multiple tasks effectively.
  • Attention to detail and accuracy in data entry and record-keeping.
  • Exceptional verbal and written communication skills.
  • Ability to maintain confidentiality and handle sensitive information with professionalism.
  • Strong interpersonal skills and the ability to work well both independently and in a team.
  • Flexibility to adapt to changing priorities and work in a fast-paced environment.
  • High school diploma or equivalent; additional certifications in administrative or billing-related fields will be a plus. Experience with Jane billing and booking software is a plus, but training can be provided.

Working Hours:

This is a part-time contract position, offering 15 hours per week to start, with the potential for up to 30 hours. Specific workdays and hours will be discussed during the interview process.

How to Apply:

If you meet the qualifications and are excited to join our team, please submit your resume and a cover letter detailing your relevant experience in insurance billing and office administration. Send your application to Bharat at : bharat@edmontoncounsellingservices.ca

Applicants outside the greater Edmonton area need not apply, as this is an onsite position.

Note:  Only shortlisted candidates will be contacted for interviews. We appreciate your understanding in this matter.

Application Deadline: Please submit your application by Dec 10th, 2023.